OFFICE OF THE ASSISTANT COMMISSIONER OF CUSTOMS,

CENTRAL EXCISE & SERVICE TAX,

CENTRAL EXCISE BHAVAN, V.M.V. ROAD, NAVSARI,

AMRAVATI -444604

 

NOTICE FOR INVITING TENDER FOR HIRING OF VEHICLES IN

CUSTOMS, CENTRAL EXCISE & SERVICE TAX, DIVISIONAMRAVATI, CENTRAL EXCISE BHAVAN, V.M.V. ROAD, NAVSARI,

AMRAVATI -444604 FOR THE YEAR 2013-14 (Period 01.07.2013 to 31.03.2014)

 

For and on behalf of President of India, sealed Tenders are invited for the hiring of vehicles along with Drivers for the Office of the Assistant Commissioner of Customs, Central Excise & Service Tax, Division-Amravati, Central Excise Bhavan, V.M.V. Road, Navsari, Amravati

 

The detailed terms and conditions are enclosed herewith in Annexure – “A” to this tender notice. In case of any difficulty, you may contact Office of the Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Amravati , Central Excise Bhavan, V.M.V. Road, Navsari, Amravati on any working day during office hours on or before 25.06.2013 or can be downloaded from the website www.cenexcisenagpur.nic.in .

 

The interested Service providers are requested to submit their Tender documents in the prescribed Quotation form duly signed and stamped, in a sealed cover to the Administrative Officer, Office of the Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Amravati, Central Excise Bhavan, V.M.V. Road, Navsari, Amravati. The Tenders can also be sent by Registered Post/AD.

 

The last date for receipt of Tender: 25.06.2013 up to 15.00 hrs.

Tenders shall be opened on: 25.06.2013 at 16.00 hrs.

The tenders/quotations received incomplete and/or filed after the due date shall be summarily rejected. The parties who wish to be present at the time of opening of Tender/Quotation may represent themselves or authorize their representatives with an authority letter. Vehicles offered for services may also be required to be shown to find out condition thereof after opening of Technical bid. The Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Division- Amravati, Central Excise Bhavan, V.M.V. Road, Navsari, Amravati reserves the right to accept or reject any or all tenders without assigning any reasons

.

F.No. I(7)1/2013/Admn. I/                                                                                           Amravati , the 10th ’June 2013                

 

 

 

(R.G.CHAVAN)

ASSISTANT COMMISSIONER

Central Excise, Division-Amravati


 

 

ANNEXURE – ‘A’

TERMS AND CONDITIONS

1 Earnest Money Deposit/Bid Security of Rs.20,000/- (Rupees Twenty Thousand only) refundable in the form of Demand Draft payable to the A.O., Central Excise, Customs and Service Tax, Division-Amravati must accompany the tender. Tenders without Earnest Money Deposit and in any other form i.e. cheque, cash etc. will NOT be considered.

2. Separate sealed Technical and Financial bids should be kept in a single sealed envelope and super-scribed with “Tender for Hiring of Vehicles”. The separate technical and financial bids should be clearly marked “Technical Bid” or “Financial Bid” on their respective envelopes. The tender will be opened on 25.06.2013 at 16.00 hrs. in the Assistant Commissioner of Customs, Central Excise & Service Tax, Division-Amravati,Central Excise Bhavan, V.M.V. Road, Navsari, Amravati.

 

Type of the vehicles required to be supplied:

Sr. No.

Category

Type of Vehicle

Non AC

No. of Vehicles required

1

a) Vehicle to be used upto 25 days in a month for maximum of 2000 KMs in a month and provision of extra payment for KM running over 2000 KMs.

Non SUV vehicle

01

3. The contract for the above vehicles shall be valid for the period 01/07/2013 to 31/03/2014 or starting from date of signing the contract till 31/03/2014, subject to clause (26) of these terms & conditions.

4. The tenderer should be duly registered with concerned Central/State Govt. authorities and should be a well established Taxi agency/firm (hereinafter referred to as the agency/firm). Such vehicle providers should also submit details of other such Govt. Organizations to which they have extended similar service in the recent past as well as the present.

5. The agency/firm should have sufficient numbers of the vehicles and drivers with them. In case of breakdown of vehicle or non availability of driver at any time, the firm shall provide substitute vehicle / driver as the case may be.

6. The vehicles to be provided should be in excellent working condition and not be of make older than 01/12/2012 and should not have run more than 40,000 Kms as on date of submission of tender. Applicant Contractor should mention the year and month of manufacture of the vehicles. The vehicles should be kept neat and clean and in perfect running condition with clean interiors and proper upholstery.

7. The Contractor shall provide dedicated vehicles and drivers and any change in vehicle and/or driver should be made only in very exceptional circumstances. Replacement of the vehicle/driver should be provided in the event of a breakdown of vehicle/non-availability of driver. The driver should be having Transport License, with a minimum experience of 5 years and their antecedents should be duly verified by Police authorities, at the instance of the contractor.

8. In case the condition of the vehicles is not found to be satisfactory, they shall be returned for immediate replacement. In case no replacement is provided on time, the Assistant Commissioner of Customs, Central Excise & Service Tax, Division-Amravati would have a right to hire a vehicle from the market and the additional cost incurred by the Assistant Commissioner of Customs, Central Excise & Service Tax, Division-Amravati will be borne by the agency / firm.

9. The agency/firm would ensure that the drivers employed have valid driving license and clean driving record. The driver of the vehicle provided must follow traffic rules and all other regulations prescribed by the Govt. from time to time. The driver shall observe all the etiquette and protocol while performing the duty & shall be neatly dressed in proper uniform.

10. The drivers employed along with the vehicle should satisfy the following conditions:

i) Drivers should have minimum 5 years of experience of driving. They should have vehicle Transport Licenses for driving passenger vehicles on hire.

ii) Driver should wear the prescribed uniform i.e. Light blue shirt with navy blue trousers and black shoes.

iii) Drivers should be well versed with the roads and the places in Amravati / Nagpur City and should have experience in city driving.

iv) Once the driver has been allotted to a particular vehicle, he should remain with the same vehicle for a period of at least one year. Any change in the designated driver should be intimated to the concerned officer 24 hours before such change is effected.

v) Driver should be provided with a mobile phone.

vi) Driver should be decent and well behaved and should not have any criminal cases against him and should not have any past history of accidents.

vii) Drivers should not be addicted.

viii) Car should be kept clean and odor free, suitable for official use.

11. In case of vehicle breakdown, a substitute vehicle shall be provided by the Contractor immediately. In case vehicle does not report within the reasonable time or does not report at all, the Department would have a right to hire a vehicle from the market and the additional cost incurred by the Department will be borne by the Contractor. In case, neither a substitute vehicle is provided nor a vehicle is hired by the Department, proportionate contract charges are liable to be deducted from the contract charges payable.

12. The vehicle should be registered with the concerned authority of Central/State Govt. The agency/firm should have adequate number of telephones for contact round the clock.

13. The rates quoted should be exclusive of the service tax component. No service tax will be paid if the operator fails to provide proof of valid service tax registration. All taxes, fee, levy, insurance charges etc. other than Service Tax would be borne by the Agency/Firm.

14. The Assistant Commissioner of Customs, Central Excise & Service Tax, Division-Amravati, reserves the right to reject all or any of the offers without assigning any reason thereof and the decision of this office shall be final and binding.

15. The billing will be done on monthly basis. Bills preferably typed and in triplicate in connection with the service shall be submitted to the Assistant Commissioner of Customs, Central Excise & Service Tax, Division-Amravati, within the first week of each successive month.

16. Financial bids of only those agency/firms would be opened, who have qualified in respect of the technical requirements & final approval will be given only after actual inspection of the vehicle.

17. Once the hiring of vehicles commences from a particular agency/firm, the vehicles and the drivers should not be changed unless so requested by the Assistant Commissioner of Customs, Central Excise & Service Tax, Division-Amravti. The vehicle must be available at anytime of day as desired by the Assistant Commissioner of Customs, Central Excise & Service Tax, Division-Amravati.

18. On awarding of the contract, the agency/firm has to furnish to Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Amravti, the certified copies of RC books.

19. The Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Amravati, shall be liable to pay the hiring charges only. Any other charges, including monthly charges of driver, repair and maintenance of vehicle, insurance, petrol/diesel, oil and any other incidental expenses shall be borne by agency / firm.

20. In case of breakdown of any vehicle during official duty, it shall be the responsibility of the firm to provide a substitute vehicle which is of similar make as replacement immediately.

21. In case any vehicle does not report on time/does not report at all, the Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Amravati, would have a right to hire a vehicle from the market and the additional cost incurred by the Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Amravati, will be borne by the agency/firm.

22. A penalty of Rs. 1000/- per day per vehicle may be levied if any vehicle or driver or agency/firm fails to meet above terms & conditions on any day.

23. In case of any accident, all the claims arising out of it shall be met by the agency/firm.

24. The liability of the Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Amravati, will be limited to the hiring charges agreed in the contract.

25 The contract between the Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Amravati, and the service provider can be cancelled after a prior notice of one month from either side, in the event of poor service or violation of any of the conditions stipulated.

26. Any matter during the period of this agreement, which has not been specifically covered by this agreement, shall be decided by the Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Amravati, whose decision shall be final and conclusive.

27. No additional terms & conditions over and above the conditions stipulated above shall be entertained by the Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Amravati.

28. In case of any dispute of any kind and in any respect whatsoever, the decision of the Assistant Commissioner of Customs, Central Excise & Service Tax, Division- Amravati, shall be final and binding.

 

 

(R. G. Chavan)

ASSISTANT COMMISSIONER

Central Excise, Division- Amravati

 

F.No. I(7)1/2013/Admn. I/                                                                                               Amravati , the 10th  June, 2013

 

Copy to: 1) The Superintendent (Computer Cell), Central Excise Hqrs., Nagpur for posting   the

        said Tender Notice on the Departmental website immediately.

    2) The Superintendent (Prev.), Vehicle In charge, C.Ex. Division Amravati for

         information.

    3) Notice Board.

 

 

(R. G. Chavan)

ASSISTANT COMMISSIONER

Central Excise, Division- Amravati


 

 

                          

 

ANNEXURE – “B” (TECHNICAL BID)

1

Amount of Earnest Money Deposit(Refundable)

Rs.20,000/-

(Rupees Twenty Thousand Only)

2

Particulars of Demand Draft

Number

Date

Drawn on

3

Name, address and telephone / mobile no. of the tenderer i.e. the Applicant Contractor

 

4

Permanent Account No. (PAN)

 

5

Service Tax Registration No.

 

6

No. of years of experience of running a fleet of vehicles on hiring basis

 

7

Model and Year of manufacture of Vehicle

 

8

Approximate KMs run by the vehicle up to date of filing of tender

 

8

No. of Drivers available with the tenderer & their years of experience along with License Numbers

 

9

Self-certification that no criminal case is pending against the driver

 

Signature along with Stamp
 

ANNEXURE – “C” (FINANCIAL BID)

Vehicle type / Model

Rate for upto 25 days maximum 2000 KMs.

Rate per KM beyond 2000 KMs.

 

Non SUV

 

 

 

 

 

 

 

Signature alongwith Stamp