OFFICE OF THE DEPUTY COMMISSIONER

CENTRAL EXCISE & CUSTOMS DIVISION CHANDRAPUR

J.B. NAGAR, DATALA ROAD, CHANDRAPUR - 442401

Phone Nos (07172) 251881, 256650: division.chandrapur@gmail.com

 

C.No.

I(22)9/2006/Admn/Wages/Cont. Labour

                                                              Chandrapur, dated              -03-2012

 

To,

__________________________

_________________________

 

                     Subject: - Rates/Quotations for house keeping of the office premises –Reg

 

                     The Central Excise Division, Chandrapur intends to avail of the services of an agency for cleaning, sweeping and house keeping of part of its office area. The details of which are as under:-

 

1(a) . Central Excise Division Office

         /Range I/Range II (ground /first/second Floor)                                               10425 Sq Ft

  (b). Outer office premises within the boundary wall                                             10356 Sq Ft

2.  Sector Brahmapuri                                                                                                   389 Sq Ft

3. Range Awarpur                                                                                                        2904 Sq Ft

4.Sector Manikgrah                                                                                                       405 Sq Ft

5.Range Ballarpur                                                                                                          244 Sq Ft

6.Range Warora                                                                                                            300 Sq Ft

 

The following documents giving full details are enclosed:-

1. General Terms and conditions                                                                                 Annexure – I

   2. Special terms and conditions for house keeping                                                    Annexure -II

   3. Pre –qualification requirements for award of contract for house keeping            Annexure-III

 

 

If you are interested you may inspect the premises and submit the above Annexure I, Annexure II, Annexure III duly filled in and duly signed having accepted the general, special terms and conditions and Pre–qualification requirements for award of contract for house keeping in one envelope and Annexure IV(Financial bid) in another envelope. Both the sealed envelope be placed in another sealed cover super scribing “Quotations/Rates for House Keeping Services of office premises” and the same may be sent to the Central Excise Division , Jagannath Baba Nagar ,Datala Road, Chandrapur., as to reach before 2nd May 2012  at 15.00 hrs .The Annexure I, Annexure II, Annexure III will be open on 3rd May2012  at   16.00 hrs.in the presence of bidders if any.

 

 

It may please be noted that agencies who do not fulfill the Pre–qualification requirements will not be considered .Financial bid of those agencies who fulfill the terms and conditions (Annexure I, Annexure II, Annexure III) will only be opened separately.

 

The Commissionerate reserves the right to accept or reject any or all the quotations without assigning any reason whatsoever.

 

Encl:- Annexure I, Annexure II, Annexure III

 

 

 

                                                                                                         Administrative Officer

                                                                                                       Central Excise Division

                                                                                                                Chandrapur

Copy to

 

  1. Notice Board of the office of the Deputy Commissioner, Central Excise Division, Chandrapur

  2. Official website of Commissionerate http://cenexcisenagpur.nic.in

 

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            SPECIAL TERMS AND CONDITIONS FOR HOUSE KEEPING

 

1.      SCOPE OF WORK

 

i)        The prime object of housekeeping services is to maintain the entire premises in a tip top condition. The premises are to be maintained from hygienic point of view.

 

ii)      The broad details of work covered under the scope is enumerated as follows:-

 

a)     Cleaning, Sweeping and wiping of floors.

b)     Through cleaning of toilets/urinals using required detergents, by putting naphthalene ball in all the urinals and air purifiers in the toilets.

c)      Shifting of furniture and other items/ stores from one place to another as required by the administration.

d)     Cleaning and sweeping of open space specified above. Watering and proper maintenance of plants.

 

2.      JOBS TO BE CARRIED OUT DAILY

 

i)        Cleaning of toilets, windows, wash basin & other fittings and water Coolers, removing of all dust, unwanted materials, cleaning to be done with phenyl/Iyzol twice a day.

ii)      Cleaning of corridors, staircase and common area once with disinfectant in the morning and with plain water in the afternoon.

iii)    Removing dust from floors, doors, books, journals, furniture, fixtures, telephone, cupboard, air conditioners, almiraha, filling cabinets glass panes, collecting waste paper, unwanted material and its disposal at indicated locations.

iv)     Cleaning of rooms by mopping floor with cloths soaked in water and disinfectant of ISI mark.

v)       Providing toilets with liquid soap, naphthalene balls and deodorant blocks, liquid soap is to be kept in turn it upside down and pour type steel or plastic containers.

3.      JOBS TO BE CARRIED OUT WEEKLY

 

i)        Washing of floors with surf/Vim/soap and water or any other cleaning operation.

ii)      If the labour is required on Sunday /Gazetted holiday, no extra charge will be paid to the Contractor.

 

4.      MISCELLANEOUS CONDITIONS

 

Sweeping cleaning dusting etc, shall be completed before 9.00 AM every day

          The contractor shall refill the sanitary cubes, cakes, odonil, air purifier, naphthalene balls chemicals, disinfectants, detergents, liquid soap, acid etc. from time to time and as and when required.

            Manpower required for execution of the entire work including transport shall be arranged by the contractor. In case a particular workman remains absent due to one reason or other, it would be the responsibility of the contractor to provide another workman in his place.

            The contractor shall, on award of the contract furnish the list containing names and assesses of the workman sent to the Division for housekeeping services.

            The services provided by the contractor shall be to the satisfaction of the Division

            The contract rates shall includes cost for all essential and contingent works, which although not specially mentioned in this contract, are necessary for completion of the work to the satisfaction of the Division.

            The contractor shall have no claim against the Division in respect of any work which may be withdrawn.

            The contractor shall maintain an

Attendance Register of personal. The above register of personal shall be subject to check by the concerned officer of the Division . The personal will render services every day including SATURDAYS except on NATIONAL HOLIDAYS (i.e. 26th jan, 15th Aug, 2nd Oct. Holi, Diwali and Sundays and any other holidays/ public holidays which are mandatory under labour laws) They will maintain cleanliness of toilets, lavatories, pantry, floors, etc. and will attend to any unforeseen jobs as well as exigency of work. No extra payment of this shall be made. The rates of items of schedule of work include the cost of this provision as well.

            Material, consumables. Appliances, tools and tackles shall be provided by the Division.

5.      TERMS OF PAYMENT 

 

1.            The contracter will submit the monthly bill for reimbursement in duplicate enclosed the certificate as indented below, which shall be got duly certified by the office-in-charge and the same shall be paid thereof after making recovery, if any.

 

2.           The contracter shall make regular and full payment of labour charges, salaries and other payments as due, as per the labour laws to its, personas deputed under service contract and furnish necessary proof whenever required.

 

3.            Actual development of personal & their attendance.

 

4.            Proof of payments made to your personal for previous months.

 

i)      Proof of Challan/ Receipt issued by regional provided fund commissioner (RPFC) etc, for the payment made toward applicable provident fund

ESI & EDLI for the previous month and proof of payment towards compliance of other statutory provision like Bonus for the previous month.

ii)    The Division shall release due amount after making recoveries, if any, through crossed account payee cheque in favour of contractor.

iii)  The contractor shall promptly make payment of Regional Provident Fund Commissioner in respect of provident fund contribution by Contractor and amount deducted from salary / wages of deployed personal towards their contribution to provident fund.

iv)   In case, the Division receives any complaint regarding non payment of wages to his persons the amount payable to these persons will be recovered from his bill and shall be paid to such persons.

6        PENALTIES

 

i)                    Contractor will attract a penalty of Rs. 100/- (Rs. One Hundred Only) per day, per person, in case the person fails to carry out the house keeping services due to his absence or any other reasons.

 

ii)                  In the event of failure in maintaining the house keeping services on any day upto the desired standard, in partly or full, the contractor shall be  liable to penalty @ Rs.250/- (Rs. Two Hundred Fifty Only) per day, which shall be recovered from the bills or otherwise. For the purpose of imposing penalty, the decision of the Head Of thr Office shall be final and binding on the contractor and shall not be subject to dispute or arbitration.

 

iii)                Contractor shall ensure the peace and order in the premises.

 

iv)                Contractor shall  ensure that all his persons would behave curteously and decently with employees of the Commissionerate and also ensure good manners.

 

7.CHARGES AND PAYMENTS

 

Bill chargeable to the Division shall be paid after every month of services rendered, if founds in order, In case o f any complaint of non fulfillment or any obligation under the contract, the Division reserves the right to deduct the payments due from the contractor from his  monthly bills.

 

We agree to the above terms and conditions

 

Signature With Date                         :-_____________________________

 

Name of the Firm                              :-_____________________________

 

Seal                                                    :-_____________________________

 

 

 

 

ANNEXURE- III

 

Pre qualification requirements for inward of contract for Housekeeping

 

1.

Name of organization /firm

 

2.

Name(s) of the proprietor

 

3.

Registered address

 

4.

Telephone No.

 

5.

Mobil No.

 

6.

Whether firm is registered and license holder under contract labour (Regulation and Abolition) Act

 

7.

Registered No. of firm (copy of enclosed)

 

8.

Permanent Account No. of Firm (PAN)

 

9.

Provident fund number allotted by regional provident Fund officer

 

10.

ESI Registration No.

 

11.

Total strength / worker of the firm

 

12.

Name (s) of Public Sector / Govt. Organization to whom similar service have been provided by the firm during last five years (Please attach the job order / service certificate from Govt.  office / Public Sector)

 

 

 

 

Signature with date                           :-__________________________

 

Name of the firm                                :-__________________________

 

Seal                                                    :-__________________________

                    


 

FINANCIAL BID

 

(In sealed cover-II super scribed “ Financial Bid)

 

QUOTATION FOR PROVIDING HOUSE KEPING TO THE OFFICE PREMISES OF CENTRAL EXCISE DIVISION, DATALA ROAD , CHANDRAPUR

 

Sr No.

Particulars

Area in sq ft

Rate

Total Rs

1(a)

Central Excise Division Office

 

10425  Sq Ft

 

 

 

(b)       

Outer office premises within the boundary wall

10,356  Sq ft

 

 

2

Sector Brahmapuri

389      Sq Ft

 

 

 

3

Range Awarpur

2904 Sq Ft

 

 

 

4

Sector Manikgrah

405 Sq Ft

 

 

 

5

Range Ballarpur

244 Sq Ft         

 

 

6

Range Warora  

300 Sq Ft